> For the complete documentation index, see [llms.txt](https://help.marcopayroll.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.marcopayroll.com/marco-user-guide-x4/2025/marco-platform-structure/customer-portal/manager-guide/access-and-roles.md).
# Access and roles
* [Profile type](/marco-user-guide-x4/2025/introducing-marco-os/user-roles-and-profiles/profile-types.md)
* [Access privilege (for managers)](#manager-access-privileges)
* [Role assignment (for managers)](#manager-role-assignment)
***
### **Manager Access Privileges**
In **Marco**, managers can be granted different **access privileges**, which determine what they can **view** and **manage**.
All managers can be assigned one or more of the following **access privileges**:
* **Time Access**
* **Payroll Access**
* **Admin Access**
By default, **managers have no access privileges**. Only **Admin Managers** (managers with **Admin Access**) can grant or modify access privileges for other managers.
For instructions on how to assign privileges, refer to **Setting Manager Access Privileges**.
***
### **Default Access (No Access Privileges)**
By default, all managers can **only view their assigned staff**. Without additional access privileges, managers can:
✅ **Add and onboard new staff**\
✅ **View and edit basic staff information**, including personal and work details\
✅ **View staff leave balance and history**\
✅ **View staff expense records**\
✅ **View and manage staff documents**\
✅ **Manage staff relocation**\
✅ **View and manage staff visa applications**
**Restrictions:**\
❌ Managers with **no access privileges** **cannot** approve leave requests or expenses, **unless** they are assigned as the staff’s **Reporting Manager**.
***
### **Time Access**
Managers with **Time Access** (Time Managers) can **only view their assigned staff**. In addition to **default access**, they can:
✅ **Manage staff leave balance and records**\
✅ **Manage public holiday lists and weekend policies**\
✅ **Approve staff leave requests**
***
### **Payroll Access**
Managers with **Payroll Access** (Payroll Managers) can **only view their assigned staff**. In addition to **default access**, they can:
✅ **View and edit private staff information**, such as **bank details and employment contracts**\
✅ **Manage staff salary items**\
✅ **Manage staff insurance**\
✅ **Manage staff bank accounts**\
✅ **Manage staff expense records**\
✅ **Approve staff expenses**\
✅ **Run expense and payroll reports**
***
### **Admin Access**
Managers with **Admin Access** (Admin Managers) can **view all staff in the company** and perform all tasks available to **Time Managers and Payroll Managers**.
#### **Admin Managers can also:**
✅ **View, manage, and edit all staff information**, including personal details, bank accounts, salaries, expenses, leave, relocation, and more\
✅ **Manage company documents, agreements, and quotations**\
✅ **Assign managers and vendors to staff**\
✅ **Set profile types and manager access**\
✅ **Change staff Marco account emails**\
✅ **Offboard and delete staff**\
✅ **Manage company information**, including **business entities, bank accounts, and exchange rates**
With these additional privileges, the **Admin Manager** also functions as a **Marco Platform administrator** for their company.
***
### **Manager Role Assignment**
Managers can be assigned to staff in one of the following **roles**:
* **Reporting Manager**
* **Data Manager**
When a manager is assigned to a staff member in either role, they can **view and manage** that staff member **based on their access privileges**.
Each staff member can have:
* **One** **Reporting Manager**
* **Multiple** **Data Managers**
* The **same manager** can be assigned as **both** a Reporting Manager and a Data Manager for the same staff member if needed.
Staff list in People
***
#### **Reporting Manager**
A **Reporting Manager** is the staff member’s **direct manager**. In addition to their existing privileges, **Reporting Managers can approve the staff’s leave requests and expenses**.
***
#### **Data Manager**
A **Data Manager** is responsible for handling **staff data** for the company. Their permissions depend on their assigned **access privileges** (e.g., **leave management, payroll, salary administration**).
**Typical Data Managers** include **HR and payroll employees**, who manage **staff records** within **Marco**.
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