> For the complete documentation index, see [llms.txt](https://help.marcopayroll.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.marcopayroll.com/marco-user-guide-x4/2025/marco-platform-structure/customer-portal/manager-guide/payroll/managing-pay-items.md).

# Managing Pay Items

### **Adding Pay Items**

If a staff member **does not** have a specific **pay item** in their **Pay Details**, you need to add it.

#### **Before You Begin:**

Prepare the following details:

* **Pay Amount and Currency**
* **Payment Type** (**Gross, Net, or CTC**)
* **Payment Frequency**
* **Effective Date**
* **End Date (if applicable)**

#### **Steps to Add a Pay Item:**

1. Go to **People**.
2. Select a **staff member** > **Pay**.
3. Under **Pay Details**, select **Manage Pay Items**.
4. The **Manage Pay Items** screen appears.
5. Select **Add New Pay Item**.
6. The **New Pay Item** screen appears.
7. Select the **Country** and **Pay Item**.
8. Enter the **pay details**.
9. Select **Save Changes**.

***

### **Adding New Entries to Pay Items**

You can **add new entries** to existing pay items to reflect **pay adjustments**.

#### **Steps to Add a Pay Item Entry:**

1. Go to **People**.
2. Select a **staff member** > **Pay**.
3. Under **Pay Details**, select **Manage Pay Items**.
4. The **Manage Pay Items** screen appears.
5. Under a pay item, select the **Expand icon** to view existing entries.
6. Select **Add New Entry**.
7. The **Add New Entry** screen appears.
8. Enter the **pay details** for the new entry.
9. Select **Save Changes**.

A **new entry** is now added to the pay item.

***

### **Editing Pay Item Entries**

You can edit the following details for each pay item entry:

* **Payment Type**
  * **Gross** – Includes **taxes, employee contributions, and deductions**.
  * **Net** – Excludes **taxes, employee contributions, and deductions**.
  * **CTC (Cost to Company)** – Includes the **full employee cost**, including **employer contributions**.
* **Pay Amount and Currency**
* **Effective Date**
* **End Date (if applicable)**

Editing is useful when **pay details are inaccurate** or when an **end date needs to be added** to the pay entry.

#### **Steps to Edit a Pay Item Entry:**

1. Go to **People**.
2. Select a **staff member** > **Pay**.
3. Under **Pay Details**, select **Manage Pay Items**.
4. The **Manage Pay Items** screen appears.
5. Under a pay item, select the **Expand icon** to view the pay item entries.
6. Under the relevant pay item entry, select **Edit**.
7. The **Edit Entry** screen appears.
8. Update the **necessary fields**.
9. Select **Save Changes**.

***

### **Deleting Pay Item Entries**

⚠️ **This action cannot be reversed.**

If you need to **reduce** a staff member’s salary, refer to **Salary Adjustments** instead of deleting the pay entry.

#### **Steps to Delete a Pay Item Entry:**

1. Go to **People**.
2. Select a **staff member** > **Pay**.
3. Under **Pay Details**, select **Manage Pay Items**.
4. The **Manage Pay Items** screen appears.
5. Under a pay item, select the **Expand icon** to view the pay item entries.
6. Under the relevant pay item entry, select **Remove**.

📝 **Note:** If a pay item has **only one entry**, the **entire pay item** will be **automatically removed** when the entry is deleted.


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