> For the complete documentation index, see [llms.txt](https://help.marcopayroll.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.marcopayroll.com/marco-user-guide-x4/2025/marco-platform-structure/customer-portal/manager-guide/people-management/employee-transition/managing-system-access.md).

# Managing System Access

<details>

<summary><strong>Who can use this feature:</strong> </summary>

Only **Admin Managers** can **view or edit** a worker’s system information for all other managers in the company.

</details>

### **Updating a Manager's Access Privileges**

To update a manager's access privileges:

1. Go to **People**.
2. Select a staff member > **System**.
3. Under **Access Privilege**, click **Edit**.
   * The **Access Privilege** screen appears.
4. Toggle the access privileges for:
   * **Access Billing**
   * **Access Payroll**
   * **Access Time**
   * **Access Admin**
5. Click **Save Changes**.

***

### **Updating a User's Account Email**

In Marco, **users cannot change their own account email**. Only **Admin Managers** can manage the account emails for all employees, including **managers, and staff**.

To update a user’s account email:

1. Go to **People**.
2. Select a staff member > **System**.
3. Under **Account Email**, click **Change Email**.
   * The **Change Account Email** screen appears.
4. Enter the new email the staff member will use to sign in to Marco.
5. Click **Submit**.
   * The email has been updated.

***

### **Changing a User's Profile Type**

A user's **profile type** determines their **basic access level** in Marco. Users' profile types should be updated based on their **job role and responsibilities**.

For example, if an employee needs to run payroll in Marco, they should have a **Manager** profile—even if they do not manage anyone.

To change a user’s profile type:

1. Go to **People**.
2. Select a staff member > **System**.
3. Under **Profile Type**, click **Change Profile Type**.
   * The **Edit Profile Type** screen appears.
4. Select a profile type:
   * **Staff Only**
   * **Manager Only**
   * **Manager & Staff**
5. Click **Save Changes**.

***

#### **Related Links:**

* [Profile Type](/marco-user-guide-x4/2025/introducing-marco-os/user-roles-and-profiles/profile-types.md)


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