> For the complete documentation index, see [llms.txt](https://help.marcopayroll.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.marcopayroll.com/marco-user-guide-x4/2025/marco-platform-structure/customer-portal/manager-guide/time-and-leave/managing-leave-requests.md).
# Managing Leave Requests
***
### **Leave Request Flow**
The **leave request process** in Marco follows these steps:
1. **Staff submits** a leave request.
2. **Manager reviews** the request.
3. **Staff is notified** of the outcome.
Leave Request Flow
***
### **Viewing Leave Records**
You can view a staff member’s leave records in the following tabs:
* **People > Time > Time-off Records** – View a single staff member’s leave records.
* **Time** – View all leave records for your assigned staff.
***
### **Approving Leave Requests**
Who can use this feature:
* **Reporting Managers**
* **Admin Managers**
* **Time Managers**
#### **Steps to Approve Leave Requests**
{% tabs %}
{% tab title="People" %}
1. Go to **People**.
2. Select a staff member > **Time > Time-off Records**.
3. Select the leave request to view supporting documents or notes.
4. Click **Approve** or **Reject**.
* **Approve**: A confirmation pop-up appears. Click **OK**.
* **Reject**: The **Rejection Notes** screen appears. Enter the reason for rejection and click **Reject**.
{% endtab %}
{% tab title="Time" %}
1. Go to **Time**.
2. Select the leave request to view supporting documents or notes.
3. Click **Approve** or **Reject**.
* **Approve**: A confirmation pop-up appears. Click **OK**.
* **Reject**: The **Rejection Notes** screen appears. Enter the reason for rejection and click **Reject**.
{% endtab %}
{% endtabs %}
**Notification:** The staff member will receive an email with the outcome and can log in to Marco to view it.
***
### **Modifying Approved Leave Requests**
Once approved, **staff cannot edit or delete leave requests**. They may request **you** to make modifications.
* **Editable fields:** **Leave duration, start date, and end date.**
* **Non-editable fields:** **Leave type, supporting documents, and notes.**
* If other details need to be changed, **delete the request** and ask the staff member to submit a new one.
***
### **Editing Leave Requests**
Who can use this feature:
* **Admin Managers**
* **Time Managers**
You can **edit approved leave requests** on behalf of staff.
#### **Steps to Edit Leave Requests**
{% tabs %}
{% tab title="People" %}
1. Go to **People**.
2. Select a staff member > **Time > Time-off Records**.
3. Under the leave request, click **⋮ (three-dot icon) > Edit**.
4. The **Edit Leave Record** screen appears.
5. Update the leave duration, start date, or end date.
6. Click **Save Changes**.
{% endtab %}
{% tab title="Time" %}
1. Go to **Time**.
2. Under the leave request, click **⋮ (three-dot icon) > Edit**.
3. The **Edit Leave Record** screen appears.
4. Update the leave duration, start date, or end date.
5. Click **Save Changes**.
{% endtab %}
{% endtabs %}
***
### **Deleting Leave Requests**
Who can use this feature:
* **Admin Managers**
* **Time Managers**
You can **delete any leave request**, but **this action is irreversible**. Deleted requests can be viewed in **Deleted Items**.
#### **Steps to Delete Leave Requests**
{% tabs %}
{% tab title="People" %}
1. Go to **People**.
2. Select a staff member > **Time > Time-off Records**.
3. Under the leave request, click **⋮ (three-dot icon) > Remove**.
{% endtab %}
{% tab title="Time" %}
1. Go to **Time**.
2. Under the leave request, click **⋮ (three-dot icon) > Remove**.
{% endtab %}
{% endtabs %}
***
### **Adding Leave Records**
Who can use this feature:
* **Admin Managers**
* **Time Managers**
As a manager, **leave records you add are automatically approved**.
#### **Steps to Add Leave Records**
{% tabs %}
{% tab title="People" %}
1. Go to **People**.
2. Select a staff member > **Time > Time-off Records**.
3. Click **Add New Record**.
4. The **Add New Leave Record** screen appears.
5. Enter the following details:
* **Leave type**
* **Leave dates**
* **Duration** (Full Day, Morning, Afternoon) for each date
* Upload supporting documents (if needed)
* Enter a reason in **Notes**
6. Click **Add Record**.
{% endtab %}
{% tab title="Time" %}
1. Go to **Time**.
2. Click **Add New Record**.
3. The **Add New Leave Record** screen appears.
4. Select a staff member.
5. Enter the following details:
* **Leave type**
* **Leave dates**
* **Duration** (Full Day, Morning, Afternoon) for each date
* Upload supporting documents (if needed)
* Enter a reason in **Notes**
6. Click **Add Record**.
{% endtab %}
{% endtabs %}
---
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