Managing Pay Items
Adding Pay Items
If a staff member does not have a specific pay item in their Pay Details, you need to add it.
Before You Begin:
Prepare the following details:
Pay Amount and Currency
Payment Type (Gross, Net, or CTC)
Payment Frequency
Effective Date
End Date (if applicable)
Steps to Add a Pay Item:
Go to People.
Select a staff member > Pay.
Under Pay Details, select Manage Pay Items.
The Manage Pay Items screen appears.
Select Add New Pay Item.
The New Pay Item screen appears.
Select the Country and Pay Item.
Enter the pay details.
Select Save Changes.
Adding New Entries to Pay Items
You can add new entries to existing pay items to reflect pay adjustments.
Steps to Add a Pay Item Entry:
Go to People.
Select a staff member > Pay.
Under Pay Details, select Manage Pay Items.
The Manage Pay Items screen appears.
Under a pay item, select the Expand icon to view existing entries.
Select Add New Entry.
The Add New Entry screen appears.
Enter the pay details for the new entry.
Select Save Changes.
A new entry is now added to the pay item.
Editing Pay Item Entries
You can edit the following details for each pay item entry:
Payment Type
Gross – Includes taxes, employee contributions, and deductions.
Net – Excludes taxes, employee contributions, and deductions.
CTC (Cost to Company) – Includes the full employee cost, including employer contributions.
Pay Amount and Currency
Effective Date
End Date (if applicable)
Editing is useful when pay details are inaccurate or when an end date needs to be added to the pay entry.
Steps to Edit a Pay Item Entry:
Go to People.
Select a staff member > Pay.
Under Pay Details, select Manage Pay Items.
The Manage Pay Items screen appears.
Under a pay item, select the Expand icon to view the pay item entries.
Under the relevant pay item entry, select Edit.
The Edit Entry screen appears.
Update the necessary fields.
Select Save Changes.
Deleting Pay Item Entries
⚠️ This action cannot be reversed.
If you need to reduce a staff member’s salary, refer to Salary Adjustments instead of deleting the pay entry.
Steps to Delete a Pay Item Entry:
Go to People.
Select a staff member > Pay.
Under Pay Details, select Manage Pay Items.
The Manage Pay Items screen appears.
Under a pay item, select the Expand icon to view the pay item entries.
Under the relevant pay item entry, select Remove.
📝 Note: If a pay item has only one entry, the entire pay item will be automatically removed when the entry is deleted.
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