Viewing Staff HR Information
As a manager, you can view your assigned staff in People, provided you are their Reporting Manager or Data Manager.
If you are an Admin Manager, you have access to all staff in the company, regardless of assignment.
The HR information you can view depends on your access privileges. For more details, refer to Viewing Permissions for Staff Information.
Personal Information
Personal information includes details such as name, nationality, address, ID, passport details, and emergency contacts. It is divided into four sections:
Personal Details
Passport (restricted view)
Emergency
Other Details (restricted view)
📍 Location: People > Personal
Bank Details
View a list of the staff’s bank accounts, including bank name and account number.
📍 Location: People > Bank
Work Details
Work details include reporting manager, job title, work location, job start date, probation end date, and employment contract. This section is split into:
Work Info
Employment Info (restricted view)
Company-Specific Data
📍 Location: People > Work
Pay Details
Pay details include all pay items, such as basic salary and allowances. Each pay item contains:
Pay amount & currency
Payment type (Gross, Net, CTC)
Payment frequency
Effective date
End date (if any)
📍 Location: People > Pay > Pay Details
Payment Records
View the history of salary payments made to the staff.
📍 Location: People > Pay > Payment History
Insurance Records
View details of the staff’s insurance plans, coverage, and effective duration.
📍 Location: People > Insurance
Leave Balance
Leave balance includes all assigned leave types, such as annual leave and sick leave. Each leave item contains:
Effective date
Remaining leave balance
Entitlement amount
Carried-over amount (if any)
Carried-over expiry date (if any)
📍 Location: People > Time > Leave Balance
Leave Records
View the history of the staff’s pending, rejected, and approved leave requests.
📍 Location: People > Time > Time-off Records
Public Holidays
View the staff’s assigned public holidays, which are linked to their designated country. Managers can customize this list based on specific requirements.
📍 Location: People > Time > Public Holiday
Expense Records
Expense records contain all submitted expenses by staff or managers on their behalf.
There are two types of expense records:
Expense Items – Submitted by staff for approval.
Allowance Items – Typically added by managers for ad-hoc allowances (e.g., per diem for business trips).
Each record contains:
Currency & Amount
Date
Travel details (if applicable):
Origin & Destination
Travel dates
Expense Name (entered manually) or Allowance Name (selected from a list of pay items)
Payment Type (Gross, Net, CTC) for allowances
📍 Location: People > Expense
Documents
View work-related documents, such as education certificates, contracts, work permits, and resignation letters.
📍 Location: People > Docs
Mobility Records
View relocation records for country changes and Expat movements.
📍 Location: People > Mobility
For more details, refer to Viewing Mobility Records.
Last updated